5 Ways to Organize Your Small Business

Ways to Organize Your Small Business

You’ve been meaning to get around to it. You want to make your office more organized and more efficient. But, here it is the beginning of the 2nd quarter and you haven’t quite gotten around to doing it. Tax time is over and that makes it a great time to get more organized. Here are 5 tips.

1. Talk to an Expert. You’ve probably used an accounting firm or CPA to prepare your taxes. Go back. Make another appointment and discuss the future. Have you done everything needed to protect your personal assets. Could you gain benefits from forming an LLC or corporation? Review your business plan and see if the structure is the best for the future of your company.

2. Clear out the Office. Do you have a stash of outdated or broken electronics stashed in a closet? Donate them. Is your email box full? Delete and organize. Ditto for your answering machine. Use the rule for cleaning closets – if you have something that you haven’t used in the past year, toss it. It’s easy to put things aside thinking you might need them, but if you haven’t found that need, it’s time to clean up! Continue reading

3 Ways ID Thieves Use Business Filings and Registrations to Steal a Business ID

Ways Identity Thieves Steal a Business IDThe things you have to do – the things you don’t think twice about – could be the path for your business’s ID to be stolen. Here are 3 ways filings and registrations can be used by a business identity thief.

1. Good Faith Business Registration: In most states, the Secretary of State does not investigate or confirm the information in a business filing. They are charged to accept them in good faith. Of course, there’s a place where you sign to say that all the information is true under the penalty of a perjury. Seriously, if a crook is thinking about fraudulently using the good name, good financial standing and good credit of your business, do you think that one line is going to stop him or her from filing a falsified registration in the name of your business? These criminals will take over your identity by filing a business registration in your business’s name or changing the information on your registration. Your good credit is their good credit. They can act in your name because they’ve changed the business location or, even, listed themselves as a principal. They can buy things in your name or get credit in your name. Your business will eventually get the bills. When you’ve filed and checked that filing, that doesn’t mean you’re safe. For a filing fee of as little as $10 your information can be amended so check regularly. Continue reading

6 Good Reasons to Hire Onsite Shredding

Good Reasons to Hire Onsite ShreddingPaper – it’s unending. And, much of it has sensitive information on it. It may contain your business plan, meeting minutes and information on customers or employees. It may have enough information for a business identity thief to compromise your bank accounts, your good credit and your good name. One way to fight back is to hire onsite shredding. Here are 6 reasons why contracting for onsite shredding is a smart move.

1. It Gives You Everything You Need – including locked bins that will hold all sensitive papers until they are shredded. One of the weak links in your security chain is where papers are held until they are destroyed. On the corner of a desk or in a stack in the mailroom? Those are not secure locations. An onsite shredding company makes it easy for employees to drop the papers into that locked bin so from the minute they are no longer needed, they are safe.

2. A Paper Shredding Employee is not a Profit Center. First of all, to buy a shredder that can really handle the load is very expensive. And, when that employee starts to shred and then has to wait for the shredder to cool down before starting again – repeat and repeat. That employee is not earning any profit for your company. In fact, that person may be one of the highest paid paper shredders in town. Continue reading

6 Reasons Identity Thieves Are Stealing Business Identities

Reasons Identity Thieves Are Stealing Business IdentitiesBusiness identity theft is on the rise. It is a real concern. Losses are often in the mid-six figures. It’s enough to put many businesses out of business. Here are 6 reasons why identity thieves are turning to businesses for a profit.

1. There’s More Money in the Bank. Business have larger bank accounts than most individuals. A thief can expect to have anywhere from $5000 to $10000 available in the bank account of a small business – large businesses may have accounts in the hundreds of thousands.

2. It’s Easier to Get Credit. It’s easier to open a checking account. Business accounts are sought after by other businesses, banks and credit card companies. They are less likely to ask many questions. Your EIN number may be all a thief needs. And, when they open that credit account, it’s going to have a higher limit than a personal account. Continue reading

SHRED Is So Important that It is an Acronym for Identity Theft Safety

SHRED an Acronym for Identity Theft SafetyHow to use SHRED from the ID Theft Resource Center to stay safe – with some additional ideas to make you safe and make it the right for businesses, too.

Strengthen passwords: For everyone, passwords should be at least 8 characters (many websites require this). They should be a combination of capital and lower case letters, numbers and symbols. They should be changed on a regular basis. For businesses: Follow all the above. Make sure that employees know the importance of guarding passwords. Establish a timeline for changing those passwords. Consider encryption for sensitive information. Continue reading

5 What’s and Why’s of Business Identity Theft

Business Identity TheftA business has a lot to lose — their good credit, their good reputation, their money! Here are 5 things every business should know about the what’s and why’s of business identity theft.

1. Identity theft is not an Information Data Breach. Identity theft is when a thief acts as if he or she is the business. It is the “impersonation” of the business’s identity and involves the misuse of the legal filings and credentials. It can include opening credit cards or applying for credit in the business’s name. It can include the manipulation of your business’s filings and records. For example, a “new location” may be opened in the name of your business or the legal address of your business can be changed. Purchases can be made in the name of your business. The impact can be far-reaching and very expensive. Continue reading

6 Reasons Why Offsite Document and Information Storage Makes Good Sense

Reasons Why Offsite Document Storage Makes Good Sense

It’s almost like hoarding. You add a file cabinet so you can keep more documents in that storage room. Instead, here are 6 good reasons to consider offsite storage.

1. You Create a Better Work Environment. Moving document storage offsite means creating more room onsite. You are more able to provide a clean, organized workspace for your employees. You make filing things and finding things easier and your business becomes more efficient. Plus, you get a bonus of happier employees.

2. Take a Look. One of the additional advantage of offsite storage is that you have to decide. You’ll review documents to decide what to store and what to shred. You’ll get a review of your business along the way. You’ll be more aware of how to handle information in the future. Continue reading

9 Tips on What to Shred and What to Keep

Tips on What to Shred and What to Keep

You’re going to get out all that paper as you get ready for tax time. You’ve got stacks. Business or individual here are 3 things to keep, 3 things to shred and 3 things you should shred.

What to Keep

Keep your Tax Returns. Some say for 7 years, but the conservative answer is that you may want to keep them longer – even forever. You may need to file an amended return. If you’ve claimed a loss, be sure to hold onto the supporting paperwork.
Property Records. Business and individuals should retain all property records as long as you own the property – and afterwards until the period of limitations ends. You’ll need them to calculate depreciation and determine your gain or loss. Keep them – and keep them safe in a secure spot.
Home or Business Office Improvements. If you own your office, this applies to you as well as homeowners. Keep track and keep records regarding improvements. They may reduce your capital gains tax when you sell. Continue reading

10 Tips for Holiday Safety

10-Tips-for-Holiday-Safety1The Holidays rush is real. It’s trying to get everything done – the buying, the wrapping, the parties, the visiting, getting ready for the arrival of guests and more. Don’t let being rushed make you vulnerable. Here are 10 Holiday safety tips from the experts at the Los Angeles Police Department.

Car Safety

• On the Go. Always keep all your car windows and doors shut and locked even whether you are driving or parked. Try to avoid driving alone at night. Be aware of your surroundings.

• When You Park. At night, choose a well-lit parking space. At any time of day, park as close to your destination as possible. Don’t park next to trucks with camper shells, van or cars that have heavily tinted windows. Be aware of your surroundings before you unlock your door and leave your car. Continue reading

3 Things to Recycle and 3 Things to Keep Out of the Bin

Things-to-Recycle-and-Things-to-Keep-Out-of-the-BinMore packaging…more paper…more recycling, some recycling operations see increases as much as 15%. But, it’s only a good thing if what you put in the recycle bin can actually be recycled. Here are 3 things to put in the bin and 3 things that go somewhere else but not always the trashcan. Recyclables may be different from community to community, so if you’re unsure about exactly what your recycler with recycle, make a phone call to your city’s garbage department or your recycler.

Put Them in the Bin

• All Those Packing Boxes. You’ve let your mouse help you get most of your Holiday shopping done. FedEx, the postman and UPS all know the way to your home. All those shipping and packing boxes go in the bin to be recycled. But, do it right. Remove the tape and break down the box. Printing on the box or a box that is a different color than brown are both OK. Continue reading