6 Good Reasons to Hire Onsite Shredding

Good Reasons to Hire Onsite ShreddingPaper – it’s unending. And, much of it has sensitive information on it. It may contain your business plan, meeting minutes and information on customers or employees. It may have enough information for a business identity thief to compromise your bank accounts, your good credit and your good name. One way to fight back is to hire onsite shredding. Here are 6 reasons why contracting for onsite shredding is a smart move.

1. It Gives You Everything You Need – including locked bins that will hold all sensitive papers until they are shredded. One of the weak links in your security chain is where papers are held until they are destroyed. On the corner of a desk or in a stack in the mailroom? Those are not secure locations. An onsite shredding company makes it easy for employees to drop the papers into that locked bin so from the minute they are no longer needed, they are safe.

2. A Paper Shredding Employee is Not a Profit Center. First of all, to buy a shredder that can really handle the load is very expensive. And, when that employee starts to shred and then has to wait for the shredder to cool down before starting again – repeat and repeat — that employee is not earning any profit for your company. In fact, that person may be one of the highest paid paper shredders in town. Continue reading

6 Reasons Identity Thieves Are Stealing Business Identities

Reasons Identity Thieves Are Stealing Business IdentitiesBusiness identity theft is on the rise. It is a real concern. Losses are often in the mid-six figures. It’s enough to put many businesses out of business. Here are 6 reasons why identity thieves are turning to businesses for a profit.

1. There’s More Money in the Bank. Business have larger bank accounts than most individuals. A thief can expect to have anywhere from $5000 to $10000 available in the bank account of a small business – large businesses may have accounts in the hundreds of thousands.

2. It’s Easier to Get Credit. It’s easier to open a checking account. Business accounts are sought after by other businesses, banks and credit card companies. They are less likely to ask many questions. Your EIN number may be all a thief needs. And, when they open that credit account, it’s going to have a higher limit than a personal account. Continue reading

SHRED Is So Important It’s an Acronym for Identity Theft Safety

SHRED an Acronym for Identity Theft SafetyHow to use SHRED from the ID Theft Resource Center to stay safe – with some additional ideas to make you safe and make it the right for businesses, too.

Strengthen passwords: For everyone, passwords should be at least 8 characters (many websites require this). They should be a combination of capital and lower case letters, numbers and symbols. They should be changed on a regular basis. For businesses: Follow all the above. Make sure that employees know the importance of guarding passwords. Establish a timeline for changing those passwords. Consider encryption for sensitive information. Continue reading

5 What’s and Why’s of Business Identity Theft

Business Identity TheftA business has a lot to lose — their good credit, their good reputation, their money! Here are 5 things every business should know about the what’s and why’s of business identity theft.

1. Business identity theft takes different forms. Identity theft is when a thief acts as if he or she is the business. It is the “impersonation” of the business’s identity and involves the misuse of the legal filings and credentials. It can include opening credit cards or applying for credit in the business’s name. It can include the manipulation of your business’s filings and records. For example, a “new location” may be opened in the name of your business or the legal address of your business can be changed. Purchases can be made in the name of your business. The impact can be far-reaching and very expensive. Continue reading

6 Reasons Why Offsite Document and Information Storage Makes Good Sense

Reasons Why Offsite Document Storage Makes Good Sense

It’s almost like hoarding. You add a file cabinet so you can keep more documents in that storage room. Instead, here are 6 good reasons to consider offsite storage.

1. You Create a Better Work Environment. Moving document storage offsite means creating more room onsite. You are more able to provide a clean, organized workspace for your employees. You make filing things and finding things easier and your business becomes more efficient. Plus, you get a bonus of happier employees.

2. Take a Look. One of the additional advantage of offsite storage is that you have to decide. You’ll review documents to decide what to store and what to shred. You’ll get a review of your business along the way. You’ll be more aware of how to handle information in the future. Continue reading

9 Tips on What to Shred and What to Keep

Tips on What to Shred and What to Keep

You’re going to get out all that paper as you get ready for tax time. You’ve got stacks. Business or individual here are 3 things to keep, 3 things to shred and 3 things you should shred.

What to Keep

• Tax Returns.
Some say for 7 years, but the conservative answer is that you may want to keep them longer – even forever. You may need to file an amended return. If you’ve claimed a loss, be sure to hold onto the supporting paperwork.
Property Records. Business and individuals should retain all property records as long as you own the property – and afterwards until the period of limitations ends. You’ll need them to calculate depreciation and determine your gain or loss. Keep them – and keep them safe in a secure spot.
Home or Business Office Improvements. If you own your office, this applies to you as well as homeowners. Keep track and keep records regarding improvements. They may reduce your capital gains tax when you sell. Continue reading

10 Tips for Holiday Safety

10-Tips-for-Holiday-Safety1The Holidays rush is real. It’s trying to get everything done – the buying, the wrapping, the parties, the visiting, getting ready for the arrival of guests and more. Don’t let being rushed make you vulnerable. Here are 10 Holiday safety tips from the experts at the Los Angeles Police Department.

Car Safety

• On the Go. Always keep all your car windows and doors shut and locked even whether you are driving or parked. Try to avoid driving alone at night. Be aware of your surroundings.

• When You Park. At night, choose a well-lit parking space. At any time of day, park as close to your destination as possible. Don’t park next to trucks with camper shells, van or cars that have heavily tinted windows. Be aware of your surroundings before you unlock your door and leave your car. Continue reading

3 Things to Recycle and 3 Things to Keep Out of the Bin

Things-to-Recycle-and-Things-to-Keep-Out-of-the-BinMore packaging…more paper…more recycling, some recycling operations see increases as much as 15%. But, it’s only a good thing if what you put in the recycle bin can actually be recycled. Here are 3 things to put in the bin and 3 things that go somewhere else but not always the trashcan. Recyclables may be different from community to community, so if you’re unsure about exactly what your recycler will recycle, make a phone call to your city’s garbage department or your recycler.

Put Them in the Bin

• All Those Packing Boxes. You’ve let your mouse help you get most of your Holiday shopping done. FedEx, the postman and UPS all know the way to your home. All those shipping and packing boxes go in the bin to be recycled. But, do it right. Remove the tape and break down the box. Printing on the box or a box that is a different color than brown are both OK. Continue reading

5 Services that a Business Should Consider Outsourcing

You can’t do it all yourself. And, sometimes, someone else can do it better. Here are 5 services that your business should consider outsourcing. Outsourcing can provide professional results, expense control, risk management and more time for you to use to grow your business.

Services that a Business Should Consider Outsourcing

 

1. Your Internet Marketing. The Internet is right now – today. Plus, it’s a mix of everything from your website to social media to blog placement. It all counts towards search engine optimization. Good buzz on the Internet and good placement on a search page are huge helps in growing your business, but they can also be the tail that wags the dog. You need a changing message and constant posts. Leave it to a pro. It’ll pay two ways – a better result and more time to attend to your business.

2. Bookkeeping. If you think it’s something you have to do yourself or closely oversee, take a look at this statistic. If you are managing multiple projects and multitasking you can experience up to a 40% drop in productivity. Spend your time reading the concise, detailed reports that come from a good bookkeeping service instead of trying to do it yourself. It’s an area where a mistake can be costly so leave it to a pro. Continue reading

10 Facts About Paper in the American Office

Everyone laughs about it. “I’m being buried under an avalanche of paper.” It’s all too true. Here are 10 facts about the use of paper in American offices.

Facts About Paper in the American Office

1. How Much? Just one employee – a single person – who is an office worker in American will use as many as 10,000 sheets of copy paper in a year. That’s more than 27 sheets a day – including weekends and holidays.

2. The Round File Cabinet. Each year, there’s more than a trillion sheets of paper – worldwide – that are trashed. In an office, 45% of the paper used in a day is thrown away before that day is over. Continue reading